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Clinical Photography

Who are clinical photographers?

A Clinical Photographer is a specialised photographer trained to record a wide variety of medical conditions from routine (for example pre and post – operative photographs) to highly complex photography (for example UV & 3D photographs).

For more information about clinical photographers go to the Institute of Medical Illustrators website: www.imi.org.uk

What is clinical photography?

Clinical photography is used to visually record a patient’s medical condition and form part of the patient’s notes.

Clinical photographs are taken to help doctors and other health professionals to monitor clinical conditions. They are often used as part of the planning process alongside other tests such as x-rays, scans and blood tests.

Many photographs taken by clinical photographers are also used for teaching doctors, nurses and other medical professionals.

Sometimes, with your permission, photographs will be published in a medical book or journal.

Should a patient require copies of their images they should contact Access To Records at QEQM.  Please use the contact information below:

Access to Records Department 
The Queen Elizabeth the Queen Mother Hospital
St Peters Road
Margate
Kent
CT9 4AN

Please note: Office hours are 09:00 - 15:00 Monday to Friday (excluding Bank Holidays)

For more information regarding Clinical Photography please refer to the attached leaflet

What to expect

On arrival to the department you will be booked in and your personal details will be checked.

You will then be asked into the studio where the clinical photographer will explain what photographs he/she will need to take.

Depending on which part of the body needs photographing, you may be asked to remove jewellery, make-up and /or clothing. The photographer will also explain and show you how you will need to sit or stand.

Please note: The flash lighting used will be quite bright.

Sometimes mirrors and retractors may be used to assist with seeing into the mouth and hair bands or grips may be used to keep hair away from the face.

Chaperoning policy

On occasions, when photographs of a sensitive nature are required, it may not be possible for the same sex photographer to take the photographs. On these occasions a chaperone will be present. Often the chaperone will be behind a screen and will concentrate on the photographer’s actions and not you, the patient.

If you are at all unhappy with being photographed by a photographer of the opposite sex, we will be happy to re-book your appointment. However if the condition is likely to change before a new appointment is made it would be advisable to go ahead with the existing appointment.

For further information about East Kent Hospitals University NHS Foundation Trust’s consent, read our Clinical Photography and Video Recording policy

For more details about consent and ownership of photos, please visit the 'Frequently Asked Questions (FAQ)' tab above.

The Medical Photography and Illustration Department is a small, efficient team which covers all three sites. The team comprises of four members: Jill, Richelle Brenda, Ashley and Dawn.

Our main function is to record clinical conditions of patients, before, during and after treatment. The patients may be on the ward, in clinic or in theatre and the recording may be used for the purpose of medical records, teaching material or as illustrations for medical publications. We also provide  a service to the visiting East Grinstead Plastic surgeons/Guys & St Thomas's, the private patient sector and to the medical legal services.

Image of Medical Photography and Illustration Department

How to find us

The Medical Illustration Department is outside in a porta-cabin at K&C (please note; building and repair work may be in progress in the Estates area and extra care may be needed).

  • Come to the main K&C hospital entrance marked ‘OUT PATIENTS’

  • On entering ‘Out Patients’ turn left and walk through the ‘Out Patients’ Department going past the Clinics on your left and Pharmacy to your right

  • At the end of this corridor turn right and then first left into the Estates corridor in the industrial zone

  • Follow this corridor and turn first right

  • Take the first red door on your left leading outside and go straight ahead.

Download the full map with directions

Image of Map of how to find MedPhoto

Contact us

Opening Hours

  • Monday - Friday: 9:00am - 5:00pm (Closed for lunch between 12:30 and 1:00pm)
  • Bank Holidays: Closed

Address

Medical Photography and Illustration Department
East Kent Hospitals University NHS Foundation Trust
Kent and Canterbury Hospital (K&C)
Ethelbert Road
Canterbury
Kent, CT1 3NG

Frequently Asked Questions

Who owns the photographs that are taken?

EKHUFT owns the copyright and it is illegal for any unauthorized person to make copies of your photographs. Further information can also be found in the Trust’s consent policy.

If you wish to be sent a copy of your photographs, you will need to apply to the Medical Records Department, who will request you complete a form and ask for an administration fee. The exception to this rule will be mole maps and private patients (a fee still applies) but you will need to make the request when you attend for Photography at the Medical Photography Department.

For further information about any of the clinical services we provide, please contact the Medical Photography and Illustration Department on:

What is the Trust's consent policy on photos of patients?

Photographs are taken at your consultants or senior nurses request and should be explained by them why they require the photographs. The request should be documented in your notes. If the photographs are required for teaching/publication an EKHUFT consent form will be used.

We have three levels of consent;

  • Record only

  • Teaching

  • Publication

If you change your mind about the level of consent you originally gave, please contact the Medical Photography and Illustration Department in writing. On receipt of your letter the Medical Photography Department will amend your records where possible according to your wishes.

Please note that we cannot destroy the photographs from your records as we have a legal requirement to keep them, but we can limit access to them.

In addition you must be aware that once a photograph has been published, especially in a journal, they will be accessible on the web and it will be hard to monitor external access to these photographs.

For further information about EKHUFT's consent policy, or any other aspect of the Medical Photography and Illustration Department, please go to:

www.ekhuft.nhs.uk/medicalphotography

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