Freedom of Information (FOI)

Welcome to East Kent Hospitals University NHS Foundation Trust Freedom of Information pages. Below are quick links to Trust documents that are available under the FOI Act.

What is FOI?

The Freedom of Information (FOI) Act requires all government organisations, including the NHS, to publish information about that organisation. The Freedom of Information pages contain information routinely published by the Trust under the Trust's publication scheme.

How to make a request

If you would like to make a request for information please take a look at our Disclosure Log to see if question has been answered recently.  If you cannot find what you are looking for, please contact us.

Please note that under the Freedom of Information Act, all requests must be made in writing.

Access to medical health records is not covered by the Freedom of Information Act. You can obtain a copy of your health records by contacting our Access to Records Department.

Subject access requests and Freedom of Information requests during the current Coronavirus (COVID-19) pandemic

East Kent Hospitals University Foundation Trust is committed to complying with requests made under the Freedom of Information Act 2000; however, as you are aware the NHS is facing unprecedented challenges relating to the coronavirus (COVID-19) pandemic at the current time and our resources have been prioritised to support our front-line colleagues who are working tremendously hard to provide care for our patients.

The Information Commissioner's Office has recognised the current situation in the NHS as being out of the ordinary.

 While it is always our aim to be transparent and to work with a culture of openness, at this time, the care of our patients and the safety of our staff take precedence. As a result of our prioritisation on supporting front-line colleagues we will not respond to any requests for information which require our front line and clinical staff to take time away from their duties. In addition it is likely that responses to any other requests for information or records will be delayed and it may sometimes take up to three months to respond to these request. This is because non-clinical staff are supporting the front line work.

Please can we ask, therefore, that you revisit this page after 31 December 2020 when a further update will be provided in terms of our capacity to respond to FOIs in light of the status of the pandemic at that time.

If you have a complaint linked to how we are dealing with requests, please contact the Trust Data Protection Officer at ekhuft.dataprotectionofficer@nhs.net

Advice and Assistance

If you require Freedom of Information advice and assistance please call 01227 206677.

FOI re-use and copyright

We retain copyright to all information we disclose to you and any information we supply to you under FOIA should be for your personal use.  

To ensure we provide you with the exact information you want, it would be helpful if you could tell us if you plan to re-use or publish the information we provide to you when you first make your request, and the reason for requesting the information.  We will then ensure permissions are obtained.  

Information released under FOI can be re-used free of charge under an open government licence.  A copy of this licence can be found here.    

Other information may incur a marginal cost under the Re-use of Public Sector Information Regulations before re-use is allowed. Information that can be transmitted to you electronically will not incur such a cost.  

Guide to information

Under section 19 of the FOI Act all public authorities, including NHS trusts, are required to produce a publication scheme.

Our Publication Scheme details the information about our organisation which we make publicly available. We have adopted the Information Commissioner’s (ICO) Model Publication Scheme in its entirety. The publication scheme contains seven classes of information and information falling in each of these classes is published on our website and can be accessed using the links in the following guide:

  • Who we are and what we do
    Provides organisational information and structures, details of key personnel, locations and documents showing how the Trust fits into the NHS structure.
  • What we spend and how we spend it
    Documents providing financial information on funding details, annual statement of accounts, budget reports, audit reports and standing financial instructions.
  • How we make decisions
    Documents outlining the East Kent Hospitals University NHS Foundation Trust decision making processes. Including board papers, minutes and agendas.
  • List and registers
    Asset registers, lists of main contractors and suppliers and other publicly available information registers.
  • The services we offer
    Documents providing information on the services offered by East Kent Hospitals, including leaflets and newsletters.


Information management

Information falling into the Classes we define will be retained in line with our retention and disposal schedules, which comply with circular HSC1999/53 and Public Record Office Guidance.

Our internal procedures for processing an FOI Request